Register and Privacy Statement
This is KHIDEA OY’s registration and data protection statement in accordance with the EU General
Data Protection Regulation (GDPR). Prepared on 01.02.2018. Latest change 01.02.2022.
Khidea Oy, Hanna Emilia Ruuska
C/Primavera 28, Casa 7,
17210 Calella de Palafrugell (GIRONA), SPAIN
2. The contact person responsible for the register
Hanna Ruuska, firstname.lastname@example.org, +358405904884
3. Registry name
Khidea Oy’s customer and marketing register.
4. Legal basis and purpose of personal data processing
According to the EU’s General Data Protection Regulation, the legal basis for processing personal data is the person’s consent to voluntarily hand over their contact information using the contact information form or in connection with the purchase of the product.
The purpose of processing personal data is communication with customers and marketing of products targeted at customers.
5. Data content of the register
The information stored in the customer register is: the person’s name, contact information (email address, address), IP address of the network connection, information about ordered services and their changes, billing information, other information related to the customer relationship and ordered services.
Customer data is stored indefinitely or as required by law.
Information to be stored in the marketing register is: person’s name and (email address).
Information is stored until the customer removes himself or requests removal from the marketing list or until the list is terminated.
IP addresses of website visitors and cookies necessary for the functions of the service are processed on the basis of a legitimate interest, e.g. to take care of information security and for the collection of statistical data of website visitors in those cases when they can be considered as personal data. If necessary, consent is requested separately for third-party cookies.
6. Regular sources of information
The information to be saved in the register is obtained from the customer, e.g. From messages sent via web forms, by e-mail, by phone, via social media services, contracts, customer meetings and other situations where the customer gives out their information.
Information about contact persons of companies and other organizations can also be collected from public sources such as websites, directory services and other companies.
7. Regular transfers of data and transfer of data outside the EU or EEA
Information is not regularly disclosed to other parties. Information can be published to the extent agreed with the customer.
Data can also be transferred by the controller outside the EU or EEA. Khidea Oy uses marketing programs whose servers may be located outside the EU.
8. Principles of registry protection
Care is taken when processing the register and the information processed with the help of information systems is properly protected. When registry data is stored on Internet servers, the physical and digital data security of their hardware is taken care of accordingly.
The registrar ensures that stored data as well as server access rights and other data critical to the security of personal data are handled confidentially and only by those employees whose job description it is.
9. The right of inspection and the right to demand correction of information
Every person in the register has the right to check their information stored in the register and demand the correction of any incorrect information or the completion of incomplete information.
If a person wants to check the information stored about them or demand correction, the request should be sent by e-mail to the controller.
If necessary, the registrar can ask the requester to prove their identity. The controller responds to the customer within the time stipulated in the EU data protection regulation (generally within a month).
10. Other rights related to the processing of personal data
A person in the register has the right to request the removal of personal data about them from the register (“right to be forgotten”). Those registered also have other rights according to the EU’s General Data Protection Regulation, such as limiting the processing of personal data in certain situations.
Requests should be sent by e-mail to the controller. If necessary, the registrar can ask the requester to prove their identity. The controller responds to the customer within the time
stipulated in the EU data protection regulation (generally within a month).